ACIR

Program Manager Anne Vail – phone:  (02) 6884 0197

Immunisations can be reported by automated notification via Medicare Online billing, the ACIR secure website or via a paper based voucher (IMMU-2)

Record Keeping                                                                

• Record all vaccinations in the child health record book (Blue Book) and in the patient’s clinical notes.
• Record batch numbers
• Transmit via preferred method  

Electronic access to ACIR ‘guide to requesting access to secure site
To access the ACIR internet site:

1. Key http://www.medicareaustralia.gov.au/
2. Then click on ‘Health Care Providers’
3. Then click on ‘Programs and Services’
4. Then click on ‘Australian Childhood Immunisation Register (ACIR)’
5. Then click on ‘Request Access’   Scroll down this page to the form and fill in the details
6. Click on Request Access Note: Use the same password for all the GPs in the practice. When allocating a password it is easier to have 8 digits starting with 6 alpha and 2 numeric. The password changes every 6 months, you can therefore change the numerical digits ie: Syringe01 to Syringe02 etc.
7. Type in all the GPs provider numbers in the Practice
8. ACIR will reply by email & mail (within 2 weeks) that your request has been granted, they will send you an authentication number and booklet to guide you on the Internet logon procedures. Follow the instructions in the booklet and you will be led to the Main Menu which will look as follows: 

• Reports Menu lists the reports available for you to produce. This includes a variety of statistical and detailed reports. (The most useful reports are 11B which lists the due/overdue reports for your practice minimal use of paper with this report. The ACIR020A report also does the same excepting it prints one child / page)
• Claims Menu Allows you to view a summary of claims you have submitted to the ACIR and to submit Electronic Data Interchange (EDI) claims where applicable. The claims menu also allows you to view and / or request your current statement of payment.
• Identify Child Allows you to view a child’s immunisation history and to RECORD ENCOUNTER FORMS. You can also print out a child’s immunisation history – handy for parents.
• Provider Menu Allows you to amend your internet contact details

 Achieving recommended immunisation targets 

• Access 11B or ACIR020A reports via the web.
• It is imperative that every GP in the Practice has signed a 46E (confidentiality agreement) or the reports will cease to be sent. Remember each new GP at the Practice must sign a 46E agreement.  
• Develop a recall / reminder system, using data from the reports to call in due or overdue children.

The Australian Childhood Immunisation Register (ACIR) is the national data base that holds information on the vaccination status of children under the age of seven years of age. All immunisation providers should forward details of each vaccination encounter to ACIR as soon as possible after the vaccine has been administered.